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Privacy policy

1. General notes

Data protection

The operator of this site takes the protection of your personal data very seriously. We treat your personal data confidentially, in compliance with legal data protection provisions and this privacy policy.

Various different personal data is collected when you use this website. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purposes this is carried out.

Please note that the transfer of data via the internet (e.g. e-mail communication) is subject to gaps in security. It is not possible to completely secure data against third-party access.

Controller

The controller for data processing on this website is:

Deutsch-Französisches Institut (dfi)
Asperger Straße 34
D - 71634 Ludwigsburg
Phone: +49 (0) 7141 93 03 0
E-mail: datenschutz@dfi.de

Revoking your consent to data processing

Many data processing operations may only be carried out with your explicit consent. You can revoke your consent at any time. To do so, it is sufficient for you to send an informal message to us by e-mail at datenschutz@dfi.de. The legality of the data processing carried out until consent is withdrawn remains unaffected by the withdrawal.

Right to submit a complaint to the relevant supervisory authorities.

If data protection law is breached, the data subject has a right to submit a complaint to the responsible supervisory authorities. The responsible supervisory authority for data protection law issues is the federal state’s data protection officer in the federal state of Baden-Württemberg. You can find their contact details here: https://www.baden-wuerttemberg.datenschutz.de/

Right to data portability

You have the right to have data that we process on the basis of you registering in an application process, or by logging into our internal form, made available to you or a third party in a commonly used, machine-readable format. If you have requested that the data is directly transferred to another controller, this is only done if it is technically feasible.

SSL and TLS encryption

This website uses SSL and TLS encryption for security reasons and in order to protect confidential content, such as orders or queries sent to us as the site operator. You can tell that the connection is encrypted if the browser address changes from ‘http://’ to ‘https://’ and a padlock symbol is shown in the browser address bar.

Right of access, right to rectification, right to erasure

As part of applicable statutory provisions, you have the right to request information about the personal data stored about you, its origin and the purposes of data processing, as well as the right for this data to be rectified, locked and erased (where applicable) at any time, free of charge. You can contact us about this and any other questions about personal data at any time by using the address in our imprint.

Objection to receiving promotional e-mails

We hereby expressly prohibit the use of contact details, published as part of our imprint obligations, to send unsolicited advertisements and informational material. The site operator expressly reserves the right to take legal action in the case of unsolicited advertising, e.g. through spam e-mails.

 

2. Personal data via our website

Cookies

The website sometimes uses ‘cookies’. Cookies are not harmful to your computer and do not contain viruses. Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and saved by your browser.

Most of the cookies we use are ‘session cookies’. These are automatically deleted at the end of your visit. Other cookies are stored on your end device until you delete them. These cookies allow us to recognise your browser when you visit us again.

You can change your browser settings so that you are notified about cookies being placed on your machine, and so that you only accept or reject cookies in certain cases or reject cookies in general, and activate the automatic deletion of cookies  when you close your browser. Deactivating cookies can restrict the functionality of this website.

Cookies that are required for electronic communication processes, or to provide specific functions requested by you, are saved on the basis of Article 6 Paragraph 1 Letter f of the GDPR. The website operator has a legitimate interest in saving cookies to provide its services in a way that is free from technical errors and functions optimally. If other cookies (e.g. cookies used to analyse your surfing behaviour) are saved, these are detailed separately in this privacy policy.

Server log files

The website provider automatically collects and saves information in ‘server log files’ that are automatically sent to us by your browser. This includes:

  • the browser type and browser version;
  • the operating system used;
  • the referrer URL;
  • the host name of the accessing computer;
  • the time of the server request; and
  • the IP address.

This data is not merged with other data sources.

The legal basis for data processing is Article 6 Paragraph 1 Letter f of the GDPR, which permits the processing of data to fulfil a contract or pre-contractual measures.

Application form

If you send your application via the application form, we save your personal information from the form, including contact details voluntarily provided by you, for the purposes of processing the application and for any follow-up questions. We do not share this data with third parties without your consent.

As such, data provided in the application form is processed exclusively on the basis of your consent (Article 6 Paragraph 1 Letter a of the GDPR). You can revoke this consent at any time. To do so, it is sufficient for you to send an informal message to us by e-mail at datenschutz@dfi.de. The legality of data processing operations carried out until consent is withdrawn remains unaffected by the withdrawal.

We save the data provided by you in the contact form and use it for future vacancies until you request that it is erased or until you revoke your consent to data being saved. Mandatory legal provisions - with particular reference to retention periods - remain unaffected.

Registration on this website

You can register on our website at any time to use additional site functions. We only use the data provided in this process for the purposes of application registration or internal forum access. Mandatory information requested when you register must be provided in full. Otherwise, we will reject your registration. We save the information for future vacancies.

We use the e-mail address given when you register to notify you of any important changes, e.g. to the scope of our offering, or if changes are required for technical reasons.

Data provided when you register is processed on the basis of your consent (Article 6 Paragraph 1 Letter a of the GDPR). You can revoke your consent at any time. To do so, it is sufficient for you to send an informal message to us by e-mail at datenschutz@dfi.de. The legality of the data processing already carried out remains unaffected by the withdrawal.

Personal data provided when you register is not shared with third parties. We save the data captured when you register. Legal retention periods remain unaffected.

3. Analysis tools and advertising

Matomo (formerly Piwik)

This website uses the open source web analysis service Matomo. Matomo uses ‘cookies’. These are text files that are saved on your computer that allow website use to be analysed. Information about the use of this website, generated by cookies, is saved on our server. The IP address is anonymised before it is saved.

Matomo cookies stay on your end device until you delete them.

Matomo cookies are saved on the basis of Article 6 Paragraph 1 Letter f of the GDPR. The website operator has a legitimate interest in the anonymous analysis of user behaviour to optimise its web services and advertising.

Information about the use of this website, generated by cookies, is not shared with third parties. You can prevent cookies from being saved by changing your browser settings; please note that in this case, you may not be able to use all of this website’s functions properly.

If you do not agree to your data being saved and used, you can deactivate saving and use here. In this case, your browser will use an opt-out cookie that prevents Matomo from saving user data. If you delete your cookies, this means that you are also deleting the Matomo opt-out cookie. The opt-out cookie must be activated again when you next visit our website.

 

4. Plug-ins and tools

YouTube

Our website uses plug-ins from YouTube, which is operated by Google. The operator of the site is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit our pages that contain the YouTube plug-in, a connection is established with YouTube servers. In doing so, the Youtube server is notified about which pages you have visited in our website.

If you are logged into your YouTube account, you are allowing YouTube to directly associate your surfing behaviour with your personal profile. You can prevent this by logging out of your YouTube account first.

We use YouTube in the interests of displaying our online offering. This is a legitimate interest within the meaning of Article 6 Paragraph 1 Letter f of the GDPR.

You can find more information about how user data is handled in YouTube’s privacy policy at: https://www.google.de/intl/de/policies/privacy.

Vimeo

Our website uses plug-ins from the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

If you visit our pages that contain the Vimeo plug-in, a connection is established with Vimeo servers. In doing so, the Vimeo server is notified about which pages you have visited in our website. Vimeo also requires your IP address. This also applies if you are not logged into Vimeo or don’t have a Vimeo account. Information captured by Vimeo is sent to Vimeo servers in the USA.

If you are logged into your Vimeo account, you are allowing Vimeo to directly associate your surfing behaviour with your personal profile. You can prevent this by logging out of your Vimeo account first.

You can find more information about how user data is handled in Vimeo’s privacy policy at: https://vimeo.com/privacy