On y va – auf geht's – let's go!

FAQ

Frequently asked questions:

Click on the question you are interested in …

General questions

How can I benefit from entering “On y va - auf geht's - let's go!”?
  • You can get publicity for your project

  • You can exchange ideas with other project organizers and participants in a members area of the website

  • You can vote which projects will receive funding in the next phase of the programme

  • You can receive up to € 5000 funding for your international project

  • You can get help on various aspects of project work, such as the application, drafting of a budget and cost plan, or intercultural communication

  • We offer training sessions and webinars on relevant topics

  • You will take part in one of our seminars with expert input.

  • You can become part of an international network of people involved in projects of benefit to the community

  • We will accompany you during the course of the project and provide help when needed

If I have questions on the competition, who should I contact?

Please read through the FAQs first to see if you can find the answer.
If not, you can contact us by mail or by telephone. Click HERE for contact details.

Live Q and A sessions will be held in the evening. The dates will be announced on our homepage.

What does RBSG and dfi mean?

RBSG are the initials of the Robert Bosch Stiftung GmbH, Stuttgart.

dfi stands for Deutsch-Französisches Institut, Ludwigsburg.

Questions on the entry

How can I enter the competition?

You can enter the competition via the programme's website. The entry form can be filled out online and send to us by email. Additionally, some documents have to be sent by post to the Deutsch-Französisches Institut in Ludwigsburg. Please take note of the closing dates. CONTACT

What information is required?

The entry form contains questions on the organizations wishing to take part, on the activities planned and on the project timetable.

You will need to send us:

  • a brief description of the project in three languages (English, French, German)
  • a consent form of the apllicant/applicant organization
  • proof of recognition as a not-for-profit organization from the applicant
  • a budget and cost plan
  • a letter of intent from the project partners

Conditions of participation

Which questions will I have to answer on the entry form?

Here you can find on overview of the required information in the entry/application form:

Overview of the required informations

Who should fill out the form? Which language should be used?

The form must be completed by someone from the organization submitting proof of recognition as a not-for-profit organization for tax purposes. This organization will act as project coordinator and will be responsible for the financial closure.

The form can be completed and submitted in French, German or English. Each partner organization must submit a letter of intent.

What are the most important instructions for our entry?

The entry must be filled in completely and carefully. The consent form of the apllicant must be signed by an authorized signatory from the organization submitting the entry. The signature must be in the original document and this form has to be sent by post to the dfi.

The applicant organization must further send proof of its recognition as a not-for-profit orgnaization for tax purposes, copies of its statutes and the entry from the register of associations.

The brief description of the project must be submitted in three languages, as it will be used on the website to present the project for the online voting stage.
Conditions of participation

What will happen if we don't yet have a project partner for our idea?

You can only enter the competition as a team of three partners. Unfortunately, neither dfi nor RBSG will be able to help you in the search for a project partner. However, you can look for possible partners by posting a description of your project on our Facebook page.

Who should sign the entry form?

The consent form must be signed by an authorized signatory from the organization submitting the entry and the original document must be sent by post to the dfi.
The letter of intent (LOI) needs an authorized signatory from each partner, but these LOIs can be sent either as a scan, by fax or by post to the dfi.

Deutsch-Französisches Institut
"On y va!"
Asperger Str. 30
71634 Ludwigsburg
Germany
ideenwettbewerb[at]dfi.de

Fax: +49 7141 9303 55

Can further annexes be submitted with the entry form?

Only the items listed on the entry form should be sent. The form itself provides enough space to describe the project.
Entry form

Who is the programme aimed at?

Basically all groups (e.g. associations, organizations, schools, community groups) actively involved in a project of benefit to the community can enter the ideas competition.The project must be carried out by a partner from Germany, another from France and a third from another EU member state In particular, groups with little experience in international cooperation are encouraged to enter.

Can individuals enter? What about community initiatives?

As a charitable foundation, the RBSG is only able to support projects from organizations with not-for-profit status or projects of a clearly voluntary, charitable and non-profit nature. However, only ONE of the team partners must provide proof of recognition as a not-for-profit organization for tax purposes, the other two can be community initiatives.

Can schools enter?

The competition is open to schools, teachers and groups of students in Germany and France who intend to realize a voluntary project with partners from France / Germany and one other country. The project work should be completed mainly outside regular school hours and the project should consist of more than just an exchange plan.

Can projects be extended to include partners from additional countries?

We welcome the inclusion of partners from additional countries. However, the project work should still be spread more or less evenly between all partners - one from France, one from Germany, one from a further EU country + possible additional partner(s)

Can organizations based in the same country enter the competition?

No, entry into the competition is only possible if the partners come from different countries (France, Germany and a further EU country). It does not matter if the German organization is based in Germany or France (or vice versa), but it is essential that the project is a cross-border initiative. For example, a Centre Culturel in a German town could have a project with a German organization based in France if they find a further partner from a third EU country.

When can I enter the competition?

At any time, dates will be announced in time on the website.
All entries received before a closing date will be automatically considered. Please have a look at the Project-Flow-Chart.

Is it still possible to enter the competition if my organization already received a funding in the programme before?

Yes, we welcome new ideas!

Who does what during the application phase and afterwards?

Applicant / applicant organization

  • completes the entry form
  • signs the consent form
  • is the primary contact for dfi and RBSG
  • takes part in a mandatory seminar together with the project partners
  • provides proof of recognition as a not-for-profit organization for tax purposes
  • will receive the funding and is responsible for distributing this between the project partners, ensuring that the money is used properly and providing proof of use (to dfi and RBSG)
  • is responsible for compiling an audit report

Project partners

  • will work on the project and have jointly agreed tasks to complete
  • will provide contact names for dfi and RBSG, but are not the primary contact
  • are not required to provide proof of recognition as a not-for-profit organization for tax purposes, but must guarantee that the joint project is of a voluntary, charitable and non-profit nature
  • are responsible for sending a statement of accounts to the coordinating organization (to demonstrate proper use of funds)
  • will take part in a mandatory seminar together with the coordinating organization

Questions on the selection process

When will I find out if my project will receive funding from the programme?

After the closing date, dfi and RBSG will check that the entries fulfil the formal requirements. Projects fulfilling the requirements will then be allocated into categories.
These projects will be featured on the website and can be voted for.
After voting has finished, winners will be notified and can start their project together. The teams that didn't win will also be notified.

How does the voting work?

The projects selected to take part in the first round of the ideas competition “On y va – auf geht's – let's go!” will be presented on the website. As soon as the projects are online, the three weeks voting period will start.

Anyone can vote once and will only be asked to give an email adress.

Further information on voting can be found on the page "Vote for your favourite projects!"

Can I reapply with the same project even if I was not successful the first time?

Yes. Any project which fulfils the formal requirements and has been posted on the website for online voting can apply again. It is possible to make changes to the project plans. Contact us and we will discuss how to proceed.

Questions on the course of the project

When must the project be carried out?

Duration of the projects is not stipulated and can be defined individually by the project teams. However, the project launch has to respect certain deadlines.
Dates will be announced regularly on the website.

How should the project work be shared between the partners?

Project partners can decide amongst themselves how work should be shared. However, it is vital that all partners are involved.

Questions on the budget and cost plan

Which types of expenditure can we finance with the funding?

The ideas competition aims primarily to encourage encounters and exchange between the partners. In the budget and cost plan you can list expenses for travel (accommodation, travelling expenses), materials, technology and communication. Costs for personnel and fees will not be considered.

Who will receive the funding?

Only one out of three project partners will receive financial funding (funding recipient = applicant). The distribution of the funding will be carried out by this organization. For administrative reasons, we recommend that the participating German organization acts as coordinator and funding recipient. When the project is finished, the coordinator is responsible for providing proof of proper use for itself and the other project partners by submitting receipts. Unused funding must be returned to the dfi.

What are own funds and external funds?

Own funds means the money that the partners put into the project themselves. External funds come from other sponsors (e.g. from the Franco-German Youth Office, or from local associations or businesses which might, for example, donate use of their premises for events or free entry into museums etc.)

Are there limits to the amount of own and external funds allowed?

No. The level of own funding should reflect the financial capabilities of the partners. Finding external funds is preferential but not a requirement. At the end of the project, it is important that the expenditure from own funding, external funding and RBSG funding correspond roughly to the projections in the original budget and cost plan.

In what form should we submit our project budget?

The budget must be submitted as a budget and cost plan using the form provided. The budget and cost plan covers the entire project. It forms the basis for the financial management of the project and must be completed carefully and sent to us by post.
A link to the form will be sent to you by mail along with the confirmation on receipt of your entry. Click here to see an example of a budget and cost plan:

Budget and cost plan (PDF)

If you need help preparing your budget and cost plan, the organization team will be happy to help.

When will the allocated funds be transferred?

The money will be transferred when the dfi has received the completed and signed request for funds including the acceptance of the grant conditions which the funding recipient will be sent with the grant approval .

FAQ